Roles & responsibilities
Choochoos is a qualified teacher-led workforce, whom employs a dedicated team of employees. We pride ourselves in having a highly qualified and experienced workforce. To ensure outstanding practices are fulfilled we have designated roles and responsibilities. For some roles this may be alongside an employee’s normal job specifications. Employees are carefully selected on the basis of their knowledge, personal skills and personalities and highly trained for each role.
Please make yourself aware of our Choochoos employee roles and responsibilities. These are clearly displayed in our lobby areas.
Below is a brief overview explaining each role.
Choochoos employs a designated maintenance team to oversee all maintenance work throughout Choochoos.
The maintenance role includes:
- Keeping environments and equipment safe and secure for daily use.
- Maintenance of Choochoos inside, outside and in surrounding areas.
- Working closely with our senior teams to complete and prioritise.
- Creating and building new resources and equipment.
- Completing risk assessments when required.
If you have any questions or concerns about maintenance, please contact our area manager (firstname.lastname@example.org).
Choochoos employs a team of administrators working in each Choochoos setting. The administrator’s role is to oversee all administration duties within Choochoos supporting the manager and team.
The administrator role includes:
- Overseeing the smooth running of Choochoos Day Nurseries in regards to administration duties as directed from management.
- Monitoring emails and telephone.
- Working closely with the administration team to support each other.
- Be available to support parents, carers and families.
- HR responsibilities.
If you have any questions about any administrating items, contact your administrator on the setting email.
Designated safeguarding & child protection/prevent/online safety officer
The designated safeguarding and child protection officers role is to oversee all safeguarding and child protection items within the setting. Choochoos also has a designated deputy officer.
The designated safeguarding and child protection officers role includes:
- Working with practitioners, parents, carers, families and outside agencies to ensure our children, families and employees are kept safe.
- Acting if any signs of abuse or concern is identified.
- Seeking advice, sharing practice, guiding, supporting, referring and monitoring, for all children, employees, parents, carers, families and outside agencies.
- Providing employees with Safeguarding and Child Protection training.
- Updating policies and procedures in line with current legislation and guidance.
- Keeping all Safeguarding and Child Protection paperwork updated.
- Teaching our children how to keep safe.
- Keeping our Safeguarding and Children Protection display current for employees.
The prevent officer role includes:
- Overseeing how to prevent radicalisation and extremism within Choochoos.
- Acting on any concerns of radicalisation or extremism.
- Ensuring all employees complete prevent/channel training as part of their induction.
- Liaising with practitioners, parents, carers, families and outside agencies to keep all children, families and employees safe.
- Keeping up to date with current legislation and guidance.
- Organising and updating our lock down policy and procedure.
The online safety officer role includes:
- Overseeing the use of online access at Choochoos by children, employees, parents, carers and families.
- Guiding, supporting and training employees to understand Online Safety, the risks and how to educate our children.
- Provide parents, carers and families with the information they need to keep them and their families safe online.
The three roles interlink, therefore they are combined into one.
Contact your designated officer if you have any questions or concerns about any of the above.
Choochoos provides all employees with paediatric first aid training. Our designated first aid officers are also our health and safety officers.
The first aider role includes:
- Attending to any children, parents, carers, families, employees or visitors, who require first aid treatment and to administer the treatment needed.
- Update our policies and procedures in line with current First Aid Guidance.
- Liaise with emergency services if required.
- Overseeing accident reports.
If you have any questions or concerns about first aid, contact your first aider.
Health & safety officer
Choochoos has a designated health and safety officer and a deputy. Their role is to oversee all aspects of health and safety.
The health and safety officers role includes:
- Training all employees in health and safety within Choochoos.
- Monitoring the environment and employee practices, inside and outside.
- Evaluating accidents and monitoring of the report writing.
- Monitoring illnesses. Liaising with Public Health.
- Monitoring and replenishing all first aid boxes.
- Keeping all Health and Safety folders and paperwork up to date and current.
- Updating any policies, procedures and training packs in line with current legislation and guidance.
- Creating and updating risk assessments.
- Logging all cleaning products used at Choochoos.
- Working closely with our maintenance team to keep the environment safe and secure.
If you have any questions about health and safety, contact your health and safety officer.
Choochoos has a designated fire officer and a deputy. Their role is to oversee all aspects of fire safety.
The fire officers role includes:
- Keeping up to date and displaying our fire procedure on all fire exits.
- Ensuring all fire exits are clearly highlighted, kept clear and labelled.
- Monitoring emergency lighting, fire alarms and smoke detectors.
- Organizing monthly fire drills, ensuring all employees and children take part.
- Organizing servicing of fire equipment.
- Maintaining fire records and fire folder.
- Keeping up to date with all aspects of fire safety.
- Organising fire awareness training for all employees.
- Complete fire risk assessments and keep up to date.
If you have any questions about fire safety, contact your fire safety officer.
Choochoos additional employee roles & Responsibilities
Two year advocate
Choochoos has a designated two year advocate. Their role is to oversee all aspects in relation to our two year old’s.
The two year old advocates role includes:
- Embedding and leading the learning ethos and practices throughout the setting for children aged two.
- Keeping up to date with legislation and documentation.
- Providing new leaflets and ideas regularly for practitioners, parents, carers and families.
- Awareness of training available for themselves/practitioners and working closely with their manager.
- Cascading two year old training to practitioners.
- Monitoring and looking at the children’s progress every term, make actions with the key persons where required if children are not reaching our expected good levels of development.
If you have any questions about two year olds, contact our two year advocate.
Choochoos has a designated student/volunteer advocate. It is their role to oversee all students and volunteers at Choochoos.
The student/volunteer advocate role includes:
- Having a commitment to supporting learning for all students and volunteers at Choochoos.
- Being up to date with new legislation and documentation required.
- Contributing, updating and adhering to our student/volunteer policy, procedures and risk assessments.
- Carrying out meetings, interviews and inductions when needed.
- Assigning students/volunteers a mentor support.
- Providing regular observations and setting targets for student/volunteers, making notes in their workbooks.
- Liaising with other professionals where required, e.g. mentors, schools, tutors, college etc.
If you have any questions about students or volunteering, contact your student/volunteer advocate.
EAL, religion & cultural advocate
Choochoos has a designated EAL, religion and cultural advocate. This role consists of overseeing all EAL, religions and cultures within Choochoos.
The EAL, religion and cultural advocates role includes:
- Embedding and leading the support to all children, families and practitioners with EAL, religion, belief, faith or/and country of origin.
- Ensuring every child with EAL, religion, belief, faith or country of origin achieves and makes progress.
- Keeping up to date with new legislation and documentation surrounding EAL/Religion, cascading to practitioners and families providing new leaflets, updating and sharing ideas regularly.
- Ensuring parents/carers complete our EAL, religion, country of origin sheet during the starting process. Working closely and involving parents, carers and families.
- Keeping the EAL/Religion folder in each room up to date and the registers.
- Working with the key person/buddy of each child with EAL/Religion to meet their needs at Choochoos. Ensuring all staff are aware of any child’s particular needs.
- Displaying all EAL words, items from country of origin, religion, faith, belief or culture, in their language around the environment.
- Overseeing the use of our mantra lingua language pen.
- Providing EAL training for practitioners when required and updating training pack when needed.
If you have any questions about EAL, religions or cultures, contact your EAL, religion and cultural advocate.
GDPR (General data protection regulation) protection officer
Choochoos has a designated GDPR officer. Their role consists of overseeing all aspects of GDPR.
The GDPR officer role includes:
- Creating and keeping the GDPR spreadsheet up to date.
- Ensuring GDPR is followed throughout Choochoos, reflecting on our policies, procedures and practices.
- Contributing at staff meetings any changes staff need to be aware of.
If you have any questions about GDPR, contact your GDPR protection officer.
Choochoos had a designated makaton advocate. The makaton advocate will oversee the use of makaton by practitioners throughout Choochoos.
The makaton advocate’s role includes:
- Training, guiding and supporting practitioners to use makaton throughout Choochoos.
- Keeping makaton folders in each room up to date with new signs and information.
- Monthly visiting each room to introduce news signs for all practitioners, including role modelling and supporting them to use.
- Updating Choochoos makaton training pack to keep relevant.
- Feeding information to parents, carers and families via lobby notices, newsletters, email.
If you have any questions about the use of makaton, contact our makaton advocate.
Community, family & events coordinator
Choochoos has a designated community, family and events coordinator. Their role is to oversee all areas of events, linking up with the local community involving our families.
The community, family and events coordinators role includes:
- Planning monthly events, working with our teams for ideas.
- Involving the community, families on outside trips within these events.
- Advertising events, via lobby, email, newsletter so families are aware.
- Involving families in their children’s learning.
If you have any questions about events, contact your community, family and events coordinator.