Termly meetings & next steps

Choochoos recognises that reviewing and evaluating children’s progress and development is vital to helping move children onto their next stage of learning.

The EYFS, 2017 states, ‘In planning and guiding children’s activities, practitioners must reflect on the different ways that children learn. Assessment plays an important part in helping parents, carers and practitioners to recognise children’s progress, understand their needs and to plan activities and support’.


How are termly meetings planned?

  • Provided for parents/carers to come along to Choochoos to meet with the child’s key person each term.
  • These are planned with plenty of notice and flexible booking times offered to parents/carers, to encourage attendance.
  • Completed three times a year, each term.
  • The child’s key person will approach parents/carers to arrange a time for them to attend.
  • It is the key persons role to highlight to parents/carers the importance of their participation in these meetings.
An example of a parents meeting.

Why are termly meetings planned & what is involved?

  • It is a planned time for the parents/carers to meet with their child’s key person to discuss the child’s progress and development in a relaxed and distraction free environment.
  • In preparation for this meeting, parents/carers are required to look at their child’s online eyLog learning journey and add any information about the child, to help towards the meeting.
  • Reviewing the child’s current starting points/next steps and then together creating new next steps for all seven areas of learning. The child’s achievements will be celebrated and any areas where the child may need extra support discussed. These are then documented on the child’s online eyLog learning journey for the key person and parents/carers to access.
  • Reviewing care plans, sleep care plans and any specific needs.
  • Reviewing of personalised plans or target plans, with SENCo available.
  • Updating the child’s island time box.
  • Discussion around room transitions, transition to school or any other items personal to that child.
  • Update to paperwork we hold on the child and family, e.g. personal contact details, etc.
  • General questions or queries.
  • Completion of a questionnaire/suggestion speech bubbles for feedback.


However if your child’s key person has any concerns or you have observed your child at home achieving or struggling with something in particular, please discuss this with your child’s key person at anytime.


What are next steps?

  • Once we have reviewed a child’s starting points, next steps would begin, starting points would now be called next steps.
  • Next steps are the next stage of learning/development for a child.
  • These are created by the child’s key person and parents/carers, 7 next steps would be created, one for each area of learning. Knowledge of the child, observations and assessment allow us to decide on these. We use the EYFS, 2017, Development Matters as a guide when creating next steps for a child.
  • Each term next steps are reviewed during parents/carers meetings at Choochoos with the child’s key person and parents/carers.
  • Key person and parents/carers evaluate the child’s current next steps and then create new next steps for the child.
  • Next steps allow us to see the progress a child is making.
  • It enables us to see if they need any additional support if they are developing at a slower or faster pace.
  • Parents/carers are given a copy and these are documented on the child’s online eyLog learning journey for parents/carers and the key person to see.
  • Observations that are completed, written and photos/videos are linked to next steps, used as evidence to show they have been achieved.
  • Next steps are linked into our daily planned activities to ensure all children’s individual development is being supported.
  • Next steps are shared with outside agencies, if involved and other provisions if they attend, each term, with parents/carers permission.
An example of a zoom parents meeting.

Parents/carers participation

We welcome and encourage observations from home. Sharing information between home and Choochoos helps build up a more detailed picture of a child’s needs, particular interests and learning styles. Choochoos encourage parents/carers to share information regarding their child on the online eyLog learning journey, giving small snippets of information, such as, child’s first steps, toileting, putting on their coat or shoes for the first time, trying new food, etc. Anything parents/carers can add to their child’s online eyLog learning journey helps the key person, especially to show the progress the child is making.


Refer to section, ‘Your child’s online learning journey (eyLog)’.

An example of parents observations on eyLog.